Office Assistant - Campus Activities & Engagement
*We are currently full for Fall 2021- but will keep your application on file should a position open*
Campus Activities & Engagement Student Employment
Office Assistant
Position Description:
This position will complete assigned duties, tasks, and responsibilities concerned with the operation of Campus Activities & Engagement. Office Assistants support event programmers, promote CA&E events on social media, and engage with student organization members which all contribute to a vibrant campus life! They will also make the Campus Activities & Engagement Office a welcoming place for all students, staff, and Parkside community.
Supervision Received:
Reports to the Campus Activities Coordinator.
High Impact Practice (HIP) Statement:
By incorporating classroom learning into hands-on work experiences as well as providing supervision and coaching, students gain necessary tools to grow and contribute as professionals.
Position Tasks and Corresponding NACE Career Readiness Competencies:
1. Critical Thinking and Problem Solving
a. Promote the benefits of being involved in all-campus programs.
b. Assist student organizations with various paperwork needs
2. Oral and Written Communication
a. Receive office visitors, handle telephone calls and provide customer service.
b. Interact and communicate effectively with students, staff, faculty and customers in person on a daily basis by answering their questions and listening to their concerns.
c. Develop language for social media posts
3. Teamwork and Collaboration
a. Actively participate in biweekly staff meetings.
b. Help facilitate a minimum of two nighttime events per month.
4. Digital Technology
a. Help maintain active social media presence.
b. Assist in the coordination of virtual events and programs.
5. Leadership
a. Assist with student organization registration.
b. Be welcoming and to all who enter the office suite.
6. Professionalism and Work Ethic
a. Assist with typing, filing, copying, and management of resources including but not limited to student organizations, campus leadership.
b. Process and maintain: deposits, student organization paperwork, and private accounts.
c. Keep L1 and residence hall calendars, and CA&E brochure racks up to date.
d. Run errands within the Student Center and on campus.
e. Managing student organization private accounts by processing and verifying deposits and accurately distributing checks.
f. Perform other duties as assigned
7. Career Management
a. Maintain high levels of organization
b. Build and maintain working relationships with student organization leaders, UW-Parkside faculty and staff, and other campus partners.
8. Global and Intercultural Fluency
a. Training includes but is not limited to: proficient and competent in hazard & bodily fluid clean up procedures, mandatory reporting, general fire and emergency protocol.
b. Assist in the interpretation of University and unit policies and procedures.
Qualifications & Requirements:
¨ Must have a minimum cumulative grade point average of 2.30 and have 6 non-audit credits.
¨ Must be available to work 6-15 hours per week primarily Monday-Thursday 10am-2pm, but some evenings may be required as needed. Flexible hours and willingness to help out with timely deadlines.
¨ Must have excellent customer service skills, solid ability to find resources and determine priorities, and solve problems.
¨ Adhere to Student Employee Handbook uniform dress policy and attend Mandatory trainings.
¨ Computer knowledge working with Microsoft Word, Excel, PowerPoint, and Social Media.
¨ Flexible hours and willingness to help out with timely deadlines.
¨ Performance reviews are conducted with the supervisor at least once per semester. Self-management is a must and self-evaluations are continuous.
Wage Information:
¨ Entry Level: Beginner
¨ Starting wage: $9.50 per hour. Both work study-eligible and non-work study students are encouraged to apply.